College Council

Composition:  

President & CEO (Chair)

Dean of Academic Affairs & Chair, GE Division -Member

Chair, Business Administration Division -Member

Coordinator, IT Division -Member

Manager of Admissions and Registration-Member

Manager, OPIE (Facilitator)

Manager of Finance and Administration-Member

Manager of Student Affairs -Member

Other Information: 

               Reporting to:                                     Chair of BOGs

Meeting Frequency:                           Three times per semester.

Terms of Reference 

  1. The aim of this committee is to provide counsel to the President for collective decision making. The committee acts as a forum for collective decision making and responsible for operational policy setting and approval. The College Council is concerned with the study of all the issues related to the College’s general policy in the fields of planning, coordination, organization, follow-up and evaluation. It is especially concerned with the following:
    1. Follows up the operations of administrative and other services to ensure the required supports for the academic programs.
    2. Ensures effective communication within all levels of the institution and across divisional areas with the effective exchange of information through the careful composition of the committee.
    3. Suggests policies for the President and BOG approvals.
    4. Ensures the institutional effectiveness, integrity and financial viability of the institution.
    5. Sets up and coordinates the College’s general policy in the fields of education, training, academic research, and community service.
    6. Proposes the establishment, the merging or the cancellation of academic division s and centers.
    7. Proposes the conditions for student admission and registration.
    8. Proposes drafts of policies, the annual budget and submits them to the Board of Governors.
    9. Sets up executive instructions, on the bases of the Policy and Procedures, related to academic, administrative, and financial affairs.
    10. Evaluates the plans of the academic and administrative units and the trends of development.
    11. Follows up the implementation of the College’s Strategic plan.
    12. Proposes the estimation of tuition fees and service charges as well as the fees of using laboratories, workshops and all other activities.
    13. Appoints faculty members and looks into anything related to their jobs within the approved budget.
    14. Approves the Academic Calendar.
    15. Awards the College degrees and the various academic certificates on the basis of the conclusions reached by the Academic Affairs council.
    16. Studies and approves scientific, cultural, and vocational project agreements in which ECMIT is a party.
    17. Assures quality in all the College’s policies and procedures.
    18. Takes the appropriate decisions in the issues that the Board of Governors or the College President & CEO refers to it.
  2. The Meetings of the Council are valid with the attendance of its members’ majority of 75%.
  3. The Council takes the collective decisions by majority (75%) approval. In case of equal votes, the side where the president stands is given preponderance.
  4. The College Council has the right to form (from among its own members or from among the faculty members) councils or consultative and executive committees as it judges appropriate to look into issues that fall under its jurisdiction.
  5. The afore-mentioned committees which emanate from the College Council assume their Terms of References so as to realize its objectives within the limits of the polices in the ECMIT Policy and Procedures Manual. All the meetings of the committees are valid with the attendance of their members’ majority. They also make their decisions with the majority votes of those attending. In case of equal votes, the side where the chairman stands is given preponderance.
  6. The Councils and Committees that are formed by virtue of these regulations convene their ordinary and extraordinary meetings by calls from their chairmen or their deputy chairmen in case the former are absent.
  7. The Chairman of any of these councils, committees and divisions that are formed by virtue of the policies in the ECMIT Policy and Procedures Manual and the instructions issued hereupon has the right to invite experts and specialists to their meetings in order to seek their advice without giving them the right to vote.
  8. If any council or committee discusses an issue related to any of its members, the concerned member should leave the meeting for as long as his issue is in discussion, unless the council or the committee judges otherwise.
  9. Any of the councils formed by virtue of these regulations has the right to delegate some of its authorities to the committees emanating from it or to the councils and units just below in level.
  10. It is possible to object to the decisions made by any council to the council immediately above it, in accordance with the authorities given to each council.

Academic Affairs Council

The College’s academic Affairs is made up of academic units in the form of Divisions, each of which offers specific academic programs leading to the Associate degree diploma, Bachelor, the first College degree, or the Master’s in various specializations. The divisions cooperate with each other to design programs and offer them. They assume the responsibilities of education, training, scientific research, and community service with the aim of completing all the requirements of awarding the academic degree. The academic divisions within the college have the right to coordinate and cooperate with each other in order to realize the College’s sought objectives.

Composition:  

Dean of Academic Affairs (Chair)

 Chair of Business Administration Division -Member

Director of Research -Member

Coordinator, IT Division -Member

Chair, Exam Board Committee -Member

Chair, Gen Education (facilitator)

 Business Faculty-Member

Manager, Student Affairs-Member

Other Information:

Reporting to:                    President

Meeting Frequency:         Monthly and as and when required.

Terms of Reference

The academic affairs council assumes the responsibility of organizing the academic affairs related to teaching, academic research, and counselling. It proposes to the College Council any matter that contributes to the realization of the objectives of both the College. It especially assumes the following responsibilities:

  1. Sets up project plans of curricula and programs in the college, laboratories and equipment; then it submits them to the College Council for consideration and approval.
  2. Coordinates the academic divisions in the college.
  3. Proposes the Syllabi and the conditions of awarding academic degrees.
  4. Evaluates the student level of academic performance and achievement.
  5. Coordinates the various activities of the academic units and follows up their educational activity.
  6. Recommends for the approval of the admissions & registration plan in the college.
  7. Sets up the plan for the external projects and activities for the service of the community.
  8. Supervises the organization and evaluation of teaching in the college including exam results after they are issued.
  9. Supervises student academic advising.
  10. Supervises the organization and evaluation of academic research and postgraduate studies in the college in coordination with the body responsible for academic research and postgraduate studies.
  11. Proposes the appointment of faculty members in the college provided that it attaches to this proposal a list of the applicants, their qualifications, and all the information about them.
  12. Proposes the promotion, the confirmation, the transference, the recruitment, the secondment, the leave-granting, and the delegation of faculty members.
  13. Prepares a projected budget for the academic divisions and submits it to the College President & CEO.
  14. Looks into the annual report written by the Dean of Academic Affairs.
  15. Looks into any other matter related to the job of the academic affairs, be it academic or research-oriented including student affairs, educational resources, libraries, scientific and cultural relations, etc. that the dean presents to it.
  16. Approves the academic degrees and the academic certificates.
  17. The meetings of the Academic Affairs Council are valid with the attendance of its members’ majority of 75%.
  18. The Council takes the collective decisions by majority (75%) approval. In case of equal votes, the side where the chairman stands is given preponderance.
  19. Has the autonomy and authority to debate, discuss and approve academic programs, curricula, admission, study rules and regulations, faculty hiring plan, faculty promotion, academic budget and graduation list.
  20. Presents the voice of the faculty where issues affecting faculty welfare and interests are openly discussed.
  21. Serves as a collective bargaining body for and on behalf of the faculty.